From the course: Outlook on the Web Essential Training

Navigate in Outlook on the web - Outlook on the Web Tutorial

From the course: Outlook on the Web Essential Training

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Navigate in Outlook on the web

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- [Instructor] Let's take a quick tour of Outlook on the web. In the upper left hand corner, we have the Microsoft 365 app launcher or the waffle. And if we drop directly below that, we have the Outlook navigation bar with the core Outlook applications listed at the top, Email, Calendar, and People. These three buttons fire up those applications within Outlook. By default, when Outlook on the web loads, it loads Email. Next I have the button displayed for Microsoft 365 groups. You'd click this icon to view your active groups and discover new groups. The To Do icon launches the To Do app. But for any of these, if you right click, you can choose to display that app in a new tab rather than switching the current browser tab to that application. And this is a good time to point out that you can also unpin applications from this left hand Outlook navigation if you don't want, for example, to have an icon for To Do or for Groups. The only two apps you can't unpin, Mail or the Calendar apps. Below To Do, which operates like a task list, we have a link to OneDrive and then other apps, which allows you to go directly to apps like Excel, Word, and PowerPoint, or to add other apps to your Outlook nav bar here on the left hand side. To the right of the Outlook navigation bar is the navigation pane for whatever app is being displayed. So while I'm in my inbox, the navigation pane that I see includes folders, favorites, groups, and so on. If I switch to Calendar, my navigation pane in the calendar displays a date navigator at the top, my calendar's down below, and I can add other calendars, for example. I'm going to switch back to email. And by the way, if you want to hide this navigation pane in any of the apps, these three lines at the top to the left of Home and to the right of the Outlook navigation bar, will display or hide this navigation pane. To the right of the navigation pane, most of the apps have what's called an information viewer that lists individual items so that you can scroll and go to a specific email, for example. To the right then of the information viewer, we have the preview pane that is letting us view and take action on whatever item we have displayed in the information viewer. Each app has its own ribbon at the top. This is a ribbon that is customizable, commands that aren't included on this very compact ribbon, you get to by clicking the more button, and at the very bottom you'll see that you could indeed customize the ribbon in all of the applications. Let's swing back up here to the title bar and finish off our basic navigation here. This is a search box that allows us to search and filter within Outlook. To the right of search, there's a button that will connect you to Teams so that you can chat directly from Outlook in Teams. To the right of our chat button is a connection to our OneNote feed, so you can search in OneNote and also post new items in OneNote. The third icon is for My Day, a combination of calendar and tasks. To the right of that is notifications, and if this is highlighted or has a number next to it, click on it to see what you need to be notified about. To the right of notifications, the gear button for settings, this is where we will set all of our options in Outlook, whether it's for Mail, Calendar, People, or our general options. And then there's a Tips button. Now, it isn't always here, it's here if you have tips you haven't viewed yet. So if it's ever not there, don't worry about it, but there are all kinds of tips available, including what's coming soon, updates that are available, what's new, and so on, and it just opens a flyout pane from the right so that you can learn a little more about what's going on with Outlook. Finally, in the upper right hand corner, your initials or image is a button that opens your account manager so that you can view your account, open another mailbox, switch between accounts, and most importantly, if you are working on a public computer, sign out before you close the browser, right here.

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