Use Gemini to answer questions and summarize - Google Drive Tutorial

- [Instructor] You can use Gemini, Google's AI, directly in Google Drive and other Google products throughout your day to save you time and help you be more productive. Gemini can be purchased as an add-in for Google Workspace or personal accounts. It doesn't come automatically with your account. Gemini is this diamond icon next to the gear, and when you click on it, you'll either see Gemini in action with a prompt box here, or you'll see a dialogue box telling you how you can get it. This video is all about how Gemini can help you summarize and get your questions answered, and that could mean questions about a project that you're working on. It could be about a specific file, like who created that? Let's see some examples. If I'm looking through my folders, I might see one that I don't recognize. Oh, yeah, here's this welcome party folder. I don't remember when I created it and I have no idea what's in it. Let's ask Gemini. "What's in the folder?" And to reference a file or a folder specifically in Gemini, we're going to start by using the at symbol. It's going to bring up a list of files and folders that it thinks I might be asking about. Maybe I've interacted with these lately. I'll click on Welcome Party. If I didn't see it in the list, I could type it in. I'll hit the enter key, and let's see what Gemini comes up with. "The Welcome Party folder contains information about a celebration event. It contains information about our fourth quarter goals reach celebration, special lunch in the cafeteria. There's a contract with Simon Pixaford for photography, and there's event photos." If I click on Sources, it used that Welcome Party folder as a source. Obviously, we know this. It's where it was pulling the information from. So there's some options that I have down at the bottom. I can rate this as a good suggestion or a bad suggestion. These search results are going to go to Google. If I wanted to try it again with a Google search, it's going to go out and search the internet for the answer instead of keeping it local within my Google Drive. I can click Retry to have it run that same query again. Maybe if I have it summarize data and I wanted a different summary, maybe reworded differently, I could click Retry, and finally I can click Copy to copy the results to the clipboard. It's going to take all of this text, and copy it so I could paste it into another document or an email to somebody. So I could continue entering prompts, or I can click the X to close out of Gemini. There's some other ways to use Gemini. In fact, you'll probably be using these methods more than you'll be using the sidebar. At the top of every folder, I have this button to summarize this folder. I can click that and it's going to run the prompt for me and open up the sidebar anyway. So I can go into any folder and get a quick summary about what that's about. I can continue to ask it questions and drill down the information. I can also right click on files and summarize them. I'm going to right click on this employee handbook and choose Summarize this file. Not only has it summarized, it's told me when it was last revised. It tells me what it contains. It tells me all the sections. This is a great summary, although don't forget, if I want a different summary, I can always click this Retry button. Now there's one more thing I want to show you. It can even summarize PDF files. I'm going to right click on this PDF and click summarize this file. It took the text inside and is telling me what it's all about. I can even ask it questions. For example, it's talking about the West End. If I say, "Where is the West End?" let's see what it comes up with. The West End is located in London. Specifically, this document mentions 123 Oxford Street, London, and again, if I click on Sources, it's going to tell me where it got that information from. At any time, you can click on these three dots and choose to clear your history, or you can click more suggestions to get some more ideas of things that you can ask Gemini.