From the course: Creating Accessible PDFs

Acrobat Pro DC setup and workspace

From the course: Creating Accessible PDFs

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Acrobat Pro DC setup and workspace

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- [Instructor] In the latest release of Adobe Acrobat, Adobe decided to revamp the Acrobat interface and pretty drastically change things from how Acrobat used to look. Now whether you like this or whether you don't like it, the reality is that when you install Acrobat in its current form, you're going to open up Acrobat and you're going to be like, "Wait a minute, where did everything go?" Now, what I want to show you right now, currently I'm viewing Acrobat using the new interface. What I want to show you is if you come up here to the Menu button in the upper left hand corner, you'll notice that there's an option in here called Disable new Acrobat. And if you choose that, it's going to make you restart Acrobat. But when you do it, now you're going to be back to the old Acrobat interface. Now what I'm going to do in this video is I'm going to show you how to configure the Acrobat interface using both configurations because I realize that for many of you out there, you may prefer one interface over the other, and that's completely fine. There's nothing at all wrong with that. What I do want to make you aware of, however, is that I have it on pretty good accord that in future versions of Acrobat, you're not going to be able to disable the new interface. So I am one of those people who have been using the old Acrobat interface because it's comfortable to me and it's familiar, but I've been trying to get used to the new interface because knowing that eventually I won't be able to disable it, I figured I should probably get used to it. But I'm not going to force that on any of you, and I'm going to show you how to configure your workspace using both of them. So currently I'm in the older Acrobat interface, and what I'm going to do is I'm going to come down here at the bottom of my tools on the right here, and I'm going to click on More Tools. And then I'm going to add the Accessibility tool to this list. So what you could do to make that happen is if you click on the Tools tab in the upper left corner, we could scroll down to the category called Protect & Standardize. You can see that right here. And when you see the Accessibility tool, I'm going to click the Add button. And what that's going to do for all of us is it's going to add this Accessibility tool so that it's always available for us to use. And so I'm going to go back to my document, and now I can click on the Accessibility tool down here. Now, I should point out too, that you can also right click on this and you can choose to move it up, right? If you want to move it up in the stack, you can do that to make it more prominent. You know, it's a tool that I use all the time, so I like it to be one of the topmost tools in my list. But now I'm going to click on that Accessibility tool, and now that that's there, I have access to all of my accessibility options within the Accessibility tool. So by adding it to your shortcuts over here to the right, you have quick access to it, and that'll help you when working with PDF files that you're trying to make accessible. Now what I'm also going to do is over here on the left, I'm going to click on this little arrow about middle way down on my screen, and there's a couple of panels that you're going to want to make available. So if you right click on this blank area here, what you want to do is choose Accessibility tags, that's one panel that we want to use. We're going to right click again and we're going to choose Content. And then we're going to right click one more time and we're going to choose Order. So those are like the three panels that you could potentially need to access as you're working with your PDF files. Now let's see how to do that with the new Acrobat interface. So to kind of get back to the new interface, I'm going to go to my View menu up here, and I'm going to choose Enable new Acrobat. Again, I'm going to have to restart Acrobat, but that's now going to take me into the new Acrobat interface with my document open. And as you can see now, over here on the right, all of the tools that I previously added on the left side are now open over here to the right. But to make them available, you would do the same thing, just kind of right click on a blank area, and you would choose Accessibility tags, right click again and choose Content, and then right click again and choose Order. And as you can see here, I have my content, my order, and my tags available over here on the right-hand side. Over here on the left-hand side, to access your Accessibility tool, you'll simply click on the All tools button at the very top. And in this particular interface, to see all of your tools, you can just click on the View more link, and that's going to show you all of the tools that are available. Now, what's interesting about the new interface is that I can click on Prepare for Accessibility, and I can drag it to rearrange it. It's a lot easier to do than it was in the old interface. So I can move this up, and I'm just going to drag this all the way up to the top because that's where I want it to go. And now when I click on Prepare for Accessibility, you're going to see that all of the tools within the Prepare for Accessibility are available for you to use. So that's essentially how to configure your various workspaces in both the old Acrobat workspace and the new Acrobat Workspace as well.

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